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Project management is something that is inevitable for every business owner. It doesn’t matter which industry you’re in; you’re still going to create an ad campaign, a new product launch, or something similar. And to make sure that it goes smoothly, you need to manage the project well.

However, that can become a nuisance quickly. Just think about it:

  • the back and forth messaging
  • goal setting
  • progress tracking

These can take a toll on you and make running your small business a nightmare.

Fortunately, with automation and outsourcing, you can make it easier than ever. So in this blog post, you’ll learn the four outsourcing ideas that make project management a piece of cake or at least easier. Then you can focus on the most important things.

So, if that sounds interesting, then keep on reading.

Why Should You Outsource?

Before we get into the outsourcing ideas, let’s first understand why you should even outsource your project management?

Well, that’s because outsourcing can be the deciding factor if your small business will reach new heights or not. Just think about what you can do if you just saved 4 hours of work every single day? You could focus this free time on the tasks that move the needle.

So, with that out of the way, let’s get into the ideas, shall we?


Idea #1 – Work with a Virtual Business Manager to Create a Comprehensive Plan


When creating a new project, an essential part is developing an action plan, so it’s easier and more effective to make it into reality. However, sometimes it’s harder to do than it seems.

So for that reason, it would be great to get an extra set of eyes to make sure your plan is a good one. With a virtual business manager, you’ll be able to create a comprehensive strategy that is both realistic and grows your business most effectively.


Idea #2 – Use Project Management Tools

The first thing you should look out for is to try out some project management tools. For example, you could try out Trello.

That platform is excellent for making new tasks and allocating them to your members. And thanks to its Kanban board design, you’re able to get an overview of your and your team’s progress. So if you haven’t yet added any project management tools to your arsenal, you must try Trello out.


Idea #3 – Create a Unified Message Board

Message board

One of the most challenging things about project management is communication. The whole process is slow, and the message could reach the right person too late.

So instead of the slow emailing, it’s better to have one messaging board. Then everybody can easily message their problems, and reach the right person as fast as possible. That makes it way more manageable and effective for the whole team.


Idea #4 – Get Help With Hiring Freelancers

Freelancers can give substantial aid to any small business. That’s because you can allocate tasks that you or your team are weak at without hiring a new employee. That’s both time and cost-efficient.

A freelancer Working

However, with so many freelancers on the Internet, it’s hard for companies to differentiate good ones from the bad. So if you work with a virtual business manager, you can be sure that the choice is a good one.


Idea #5 – Create Your Weekly Reports

One of the most critical things any small business owner needs to do is track how far you and your team are with your project. The best way to do that is by regularly checking how far you and your team are with your goals.

And the most effective method to do it is by automating the whole process! With the power of Zapier, you’re able to create an Airtable record every time your team makes a new task or moves it to another Trello board.

Make Project Management Easy – Conclusion

And those were the five ideas for automating your project management. If you need any help with implementing any of these ideas, then don’t be afraid to ask for help. I’d love to help you out! You can check out my services HERE.