As a business owner you possibly find yourself managing all kind of jobs, often with moving priorities. You may get to end of your day and wonder whether you have actually made any kind of progress, or achieved anything! This can leave you really feeling aggravated as well as overloaded. Here are some tips to help beat overwhelm as well as achieve efficiency…

 Top Tips To Avoid Feeling Overwhelmed 

 1. Know How You Spend Your Time

Lost time is the significance of inefficacy. This commonly happens as a result of procrastination, distractions or inefficient working practices. The primary step to coming to be a lot more effective is to understand just how you spend your time. This can be analysed quite quickly, by tracking the moment you spend on jobs as well as in between jobs. Tracking can be done either by hand or with a time-tracking application such as Toggl. This simple exercise can also be executed by your team and will certainly help you find where time is wasted in your business and also where enhancements need to be made..

 

2. Processes

Recorded procedures throughout many areas of your business will certainly help boost effectiveness. It saves you and your team ‘re-inventing the wheel’ each time you complete a task. For example, ensuring customer-facing processes are in place, such as customer on-boarding and after-sales care, will vastly improve your efficiency. How? will it means you are able to follow procedure, and use defined templates rather than spend time thinking through and implementing your actions and responses each time, so all that’s necessary is to quickly customise, where necessary.

 

3. Tools

Readily offered online software application will greatly enhance the everyday functional performance of vital areas of your business. There are tools that streamline numerous business areas, for example, client support, project management, accounts, payments and also group communication

 

4. Prioritise Your To-Dos

Focus is in, and multitasking is out! Trying to do too much will just cause you to get stressed out and feel overwhelmed. Leaving you feeling like you have achieved very little. You need to work with your priorities and focus on the most important tasks. Take a look at your to-do list and pick three main tasks to achieve each day. You’re likely to get more done in this manner, as it’s less overwhelming and it’s then a bonus if you manage to complete more.

Another very simple yet effective habit is to plan your to-do’s for the next day, as the last task you do each working day. This means you set your intention and awake with a firm plan for the day ahead.

 

5. Break It Down

People feel overwhelmed and can become inefficient when faced with a large task. However, breaking the task down into smaller achievable steps makes everything more manageable. Additionally, it helps you strategise and see your direction clearly, which can increase your motivation in a big way 🙂

 

 6. Embrace Change

If the method chosen to complete a task continues to achieve the required outcome, oftentimes people resist changing it. However, if the same outcome can be achieved with considerably less effort, in a fraction of the time, therefore making you much more efficient… change should be encouraged!

 

7. Delegate

Many entrepreneurs find delegation challenging because at some point they’ve carried out all the roles.

But, you need to let go – for the sake of your business, for team retention and to allow you and your business to grow!

As a proactive resource dedicated to supporting your business with the exact level of service you require, you can be ultra-confident that your Virtual Business Manager or Virtual Assistant will take on individual tasks, projects or entire roles as necessary to improve your business operations, increase efficiency and help you grow your business.

 

Book a 30 minute no-obligation consultation today to dramatically improve the efficiency in your business.